How to Start or Schedule a Google Meet Video Meeting

You can set up or start a new Google Meet video meeting from:

• Meet
• Gmail
• Google Calendar
• Google Chat (Mobile only)
• Another scheduling system

Start a video meeting from Meet

1. ​Go to Google Meet.
2. Click New Meeting.
3. Select an option:
   • Create a meeting for later:
     • To share the meeting details for a future meeting, copy the meeting link and share with participants.
     • To directly start the meeting with this link, paste the link into a browser; or enter the link into the “Enter a code or link” field, click Join.
   • Start an instant meeting: Create a new meeting and join the meeting directly. 
   • Schedule in Google Calendar: To schedule a meeting, you’re directed to Google Calendar.

Tip: Google Workspace Essentials users can’t schedule a meeting in Google Calendar.

Start a video meeting from Gmail

1. Open Gmail.
2. In the Meet section, click New meeting.
3. To send the meeting invite via link or email, click Send invite.
   • To copy the meeting invite details, click Copy meeting invite .
   • To send an email invite, click Share via email.
4. When you’re ready to join the meeting, click Join now.
5. Before you join your first meeting, make sure to allow permissions for your microphone and camera. Once you grant permission:
   • To turn your microphone on or off, click Microphone .
   • To turn your camera on or off, click Camera .
6. To join the call, click Join now.
7. To end the call, click Leave call .

Learn how to start or join a video call in Gmail.

Schedule a video meeting from Google Calendar

When you create an event on Google Calendar, you can add a video meeting link.

• Google Workspace users: You can also add a dial-in number to the Calendar event. 
• Google Workspace Essentials users: You can’t schedule a meeting in Google Calendar.

Important: Guests can forward the meeting link to other people. If an uninvited person tries to join, a meeting participant from your organization must accept their request. For meetings organized by a personal Google Account, only the meeting creator can admit these participants.

1. In Calendar, create an event.
2. Click Add guests.
3. Enter the names or email of the people you want to invite.
4. Click Save.
5. To notify guests, click Send.

Start a meeting from Google Chat

How to start a Google Meet video from Chat

If you use Meet with a personal account, Google One or Workspace Individual subscription, or a school account:

1. On your computer, open Google Chat or Gmail.
   • If inside Gmail: On the left, click Chat.
2. Open a conversation with a user or a chat group.
3. If in a 1:1 conversation with another user:
   • To directly ring them, at the top right, click Start a video call .
   • To send them a meet link, at the bottom right of the chat compose box, click Add video meeting Send .
4. If in a group conversation, at the bottom right of the chat compose box, click Add video meeting Send .

Control Meeting access with host controls

Use host controls to manage who can join your meetings.

1. In Google Calendar, select an event.
2. Click Settings .
3. In the “Host controls” tab, under “Meeting access,” choose a Meeting access type:
   • Open: Anyone with a meeting link can join your meetings. No one has to knock.
   • Trusted: Anyone within the host’s organization can join without knocking. Anyone outside the organization, but invited through a Google Calendar event, can join without knocking. Everybody else must knock.
   • Restricted: Anyone invited through a Google Calendar event or from within the meeting by a host can join. Everyone else must knock.
     • Not available for consumer users.
4. Optional: To choose if you must join the meeting before anyone else, turn on “Host must join before anyone else.”
5. Click Save.

Tip: Settings are at the meeting level, so different meetings can have different meeting access options. Recurring meetings keep the same settings as the first meeting.

Schedule a video meeting in another scheduling system

1. Start a video meeting from Gmail or Meet.
2. Copy the meeting details to an event created in your scheduling system.

Learn about default settings

• Enterprise users: All new meetings are set to “Trusted” and your guests can join before you by default.
• Education users: New meetings created through Google Classroom are set to “Restricted” and your guests can’t join before you. All other new meetings are set to “Trusted” and your guests can join before you by default.
• Consumer users: All new meetings are set to “Trusted” and your guests can join before you by default. Anyone invited through Google Calendar invite is considered “Trusted.”

Turn on Everyone is a viewer:

1. On your computer, open Google Calendar.
2. Create a new meeting and add guests.
3. In the Google Calendar meeting invite, open Host controls .
4. Turn on Host management.
5. In the “Guests” tab, turn on Everyone is a viewer by default.
6. Optional: Add contributors.
   • To add contributors, add guests to the invite.
   • If the contributor’s email doesn’t display, make sure you add them to the invite first.

Learn how to assign view only role in Google Meet.

Enable meeting records to start automatically

Hosts can enable certain features to start automatically when a meeting begins, like Record the meeting, Transcribe the meeting, and Take notes with Gemini.

1. When creating a meeting, click Video call options Meeting records.
2. Select one or more features you want to enable:
   • “Record the meeting”
   • “Transcribe the meeting”
   • ”Take notes with Gemini“

Tips:

• Participants who join a meeting where the host has enabled these features get an on-screen warning message.
• Even if these features are enabled to start automatically, they won’t start until the host or co-host joins the meeting on web.

Related resources

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